The Constitution

The Association shall be known as the St. Albans & District Driving Schools Association.

The aims of the Association are:

  • to promote the welfare of its members
  • to promote excellence in driving tuition
  • to advance road safety.

General Rules

  • Members should conduct themselves in a matter conducive to the good name of the Association.
  • The Committee may terminate the membership of any member who breaks this clause.
  • The Association's year shall run from July 1st to June 30th.
  • In the event of the Association disbanding, all current assets shall be deemed to be the property of the membership as at that time, and shall be dispensed pro-rata as to length of membership. There will be no consideration whatsoever to any other body to whom the Association may be affiliated to or in any way connected.
  • The committee is empowered to deal with any matter not provided for in this Constitution.

Officers of the Association

The Officers shall consist of the Chairman, Deputy Chairman, Secretary and Treasurer.

Committee Members

  • The Association shall be managed by a committee consisting of the Officers, plus up to six members
  • One member of the committee shall serve as Membership Secretary
  • One member of the committee shall serve as Public Relations Officer
  • Members of the committee, other than the Chairman, shall be elected at the Annual General Meeting for a period of one year and can stand for re-election at the end of this period.
  • The Chairman, should not serve more than three consecutive years in post, but will be eligible for election after a one year break.
  • Any person may be co-opted to the Committee on such conditions as the Committee may decide.

Membership

The association shall operate six classes of membership:
  • Full Members
  • Associate Members
  • Honorary Members
  • President
  • Vice Presidents
  • Friends
The membership fee is due and payable for the coming year on July 1st. No person shall be allowed to vote or compete for Association trophies or in any way whatsoever enjoy the privileges of membership, until the current fee has been paid.
  • Members who joined after December pay half the annual fee.
  • A joining fee, the amount of which will be set at each Annual General Meeting, is payable by all new members.
  • All members must be Driving Standards Agency Approved Driving Instructors (Cars).
  • Proof of registration must be produced before an application is considered.
  • Applicants for full membership must have been operating as independent driving instructors for twelve months.
  • Applicants who have not been operating as independent driving instructor for twelve months or who are operating under a franchise agreement, may apply for Associate membership.
  • Applicants who operate as a marketing co-operative are eligible for full membership.
  • Associate members will have no voting rights or entitlement to a share of Association assets.
  • Associate members will become full members, after renewing membership following operation for a full twelve months as independent instructors.

President, Vice Presidents, Honorary Members and Friends

The committee may consider nominations for the role of a President. The appointment will require ratification by the full membership.
  • The President shall be entitled to attend committee meetings and will have the right of debate but no vote.
  • The President will serve for a period determined by the committee and approved by the full membership. This may be for a specified period, an open period, or for life.
  • The Association may, upon recommendation from the Committee, bestow upon any person or persons they feel is appropriate the title of Vice President.
  • The role of Vice President is an honorary one and will not entitle the recipient to any membership benefits.
  • A Vice President may also be a Member or Honorary Member and may serve as an officer or on the committee.
  • The Association may, upon recommendation from the Committee, bestow upon any person or persons they feel is appropriate the title of Honorary Member.
  • The Honorary member will have full voting rights, enjoy the same benefits as a fully paid member but will not pay a membership fee.
  • An Honorary Member may also serve as an officer or on the committee.
  • The Association may upon recommendation from the Committee, bestow upon any person or persons they feel is appropriate to be a "Friend of the Association". (Note: a friend does not have to be an Approved Driving Instructor).
  • The role of "Friend of the Association" is an honorary one and will not entitle the recipient to any membership benefits.

Membership Application and Approval Process

The Membership Secretary shall contact the committee members informing them that an application for membership has been received and asking if any committee member knows of any reason why the application should not be considered. Committee members who have an objection must reply in writing to that effect by a specified date.

The application and any objections will be considered by the next General Meeting. The Membership Secretary may invite the applicant as a guest to the next meeting. SADDSA reserves the right to refuse membership.

Finance

Association funds are to be used for Association purposes only.
  • The committee shall be jointly and severally responsible for the finances of the association.
  • Any two signatures of Chairman, Deputy Chairman, Secretary or Treasurer to be required for bank withdrawals or petty cash expenditure.
  • The Treasurer will maintain the financial records of the association.
  • Financial details of income and expenses will be available at each general meeting.
  • The Treasurer will prepare annual accounts showing income and expenditure and cash balances.
  • At each AGM, two ordinary members shall be appointed as internal auditors. The auditors will check the finances and prepare a report to the full membership.
  • With prior approval, reasonable expenses, incurred by a member on behalf of SADDSA, will be paid by the Treasurer on receipt of a bona fide invoice.

Affiliated organisations

If the Association is affiliated to, or represented at another organisation or committee, the representatives shall be appointed at the AGM, or subsequent general meeting.

Reasonable expenses will be paid and reviewed at each AGM. Loss of earnings will be taken into account.

General Meetings

General meetings to be held on the first Monday of the month of October, January, April and July, unless otherwise arranged.
  • The Annual General meeting to be held on the first Monday of July unless otherwise arranged. Normally there will not be any Association meetings during August.
  • Committee meetings to be held on the first Monday of the months of September, November, December, February, March, May, and June unless otherwise arranged.
  • All meetings must be attended by the President, Chairman, or Deputy Chairman and one other Officer.
  • A quorum at any committee meeting shall consist of at least half of the committee members of which at least two must be Officers.
  • A quorum at any general meeting shall consist of at least ten eligible members, of which at least two must be Officers.
  • If the meeting is or at any time becomes not quorate, no voting may be undertaken
  • Any member absent from any form of General or Extraordinary Meeting may appoint another eligible member to vote on his behalf by giving written notice to the Secretary or Chairman prior to the meeting.
  • Such proxy shall be available only on the subject or subjects named therein.
  • An Extraordinary Meeting to discuss a specific topic may be called at any time by six members on application to the Chairman.
  • Discussion at the Extraordinary Meeting shall be confined to the specific topic.
  • If the Chairman decides against calling an Extraordinary Meeting the topic of the request shall be placed on the agenda of the next General Meeting.
  • Any committee member absent from three consecutive meetings without an apology in writing will be deemed to have resigned from the committee.
  • All members should attend at least two meetings per year. Attendance at meetings will be recorded

The Bill Robinson Memorial Trophy

The award shall only be made to a fully paid up or Honorary SADDSA member, for work on behalf of, or services rendered to:
  • the community
  • road safety
  • SADDSA
Nominations for the award should be handed to the Chairman or Secretary by the October general meeting. The nominations (if any) will be assessed during the November committee meeting and a decision made regarding the award to the nominee considered the most worthy. The committee is not obliged to make an award if they consider the nominations not to be worthy.

The presentation of the award will be made at the next convenient opportunity.